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Part-Time Coordinator, Special Events
SALT LAKE CITY UT 84165
Category: Other
  • Your pay will be discussed at your interview
  • 2. Provides on-site presence and support during the event to ensure coordination of all aspects of the event including, but not limited to: service levels, vendor selection, catering, collateral materials, logistics, technology support and registration to ensure delivery of successful and effective events.

Job code: lhw-e0-90671837

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Summary

  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
       
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Part-Time Coordinator, Special Events
Details
**Open Date** 06/01/2018
**Requisition Number** PRN17361B
**Job Title** Coordinator, Special Events
**Working Title** Part-Time Coordinator, Special Events
**Job Grade** C
**FLSA Code** Nonexempt
**Patient Sensitive Job Code?** No
**Standard Hours per Week** 20
**Full Time or Part Time?** Part Time
**Shift** Variable
**Work Schedule Summary**
This is a part-time position. The coordinator must be available to work varying shifts including evenings, weekends, and holidays.
**VP Area** Academic Affairs
**Department** 00096 - College of Law - Dean
**Location** Campus
**City** Salt Lake City, UT
**Type of Recruitment** External Posting
**Pay Rate Range** 12.02 to 19.23
**Close Date**
**Open Until Filled** Yes
**Job Summary**
Contingent on meetingFTEcriteria, this part-time position is eligible for healthcare benefits and holiday pay accruals.
The coordinator selected for this position plans, implements and organizes various logistical details associated with medium and large-scale special events that include meetings, seminars, conferences, educational training, social events, and other related activities. The coordinator might be involved in scheduling, food and beverage selection, participant travel, audio-visual, and presentation coordination and arrangements.
**Responsibilities**
1. Plans, coordinates and follows-through with details for events including social activities, conferences, educational seminars, receptions, meetings, etc., often with minimal immediate supervision. Makes physical arrangements such as scheduling, catering, transportation, ordering event supplies and equipment, etc.
3. Maintains fiscal responsibility for event activities, including purchasing, reimbursements, payments, invoicing, expense reports, contracts, budgets, record-keeping, and purchasing cards reconciliations in a timely and efficient manner to ensure compliance with federal guidelines, and University of Utah policies and procedures.
4. Assists in evaluating program effectiveness and making adjustments for future events.
5. Responsible for developing and maintaining a working relationship with faculty, staff and leaders of outside groups in planning and scheduling all events/programs for the administration.
6. Demonstrate strong customer service skills and possess a positive attitude, adaptability, strong problem-solving skills and a desire to support faculty and student success. Perform clerical tasks such as answering phones, responding to emails in a timely manner, and data entry.
7. Maintains files, records and a computer database on event details and participants.
8. May manage office and event supplies and equipment and act as a liaison with vendors.
This

job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency that may be required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

**Minimum Qualifications**

One year administrative/business experience or experience working with and organizing events, social schedules, conferences, etc., or equivalency; demonstrated human relations and communication skills; and a commitment to provide excellent customer service required. 45 wpm typing may be required in some departments. Accounting/bookkeeping experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

**Preferences**

Must be available to work varying shifts including evenings, weekends, and holidays. The Coordinator has the authority to follow through independently with most details for the events, however, the conceptualization for most events are approached as a team with final decision authority reserved for the faculty member or supervisor. The Coordinator may research options and discuss these with other staff and faculty members. Individual input is important in program development and evaluating needs assessment and event effectiveness.

Challenges encountered by the incumbent include taking responsibility for the orderly flow of events from registration through the evaluation process; ensuring the effective adherence to University policies and procedures as well as educational program regulations; and maintaining accurate and complete information and resources for participants and the department.

**Type** Benefited Staff

**Special Instructions Summary**

Contingent on meetingFTEcriteria, this part-time position is eligible for healthcare benefits and holiday pay accruals.

The candidate selected for this position must be available to work varying shifts including weekends, evenings, and holidays.

**Additional Information**

_The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran's status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law._

_To inquire about this posting, email: employment@utah.edu or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/_ _TDD_ _), email: oeo@umail.utah.edu ._

_The University is a participating employer with Utah Retirement Systems ("URS"). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the_ _URS_ _retirement plan and other employees with prior_ _URS_ _service, may elect to enroll in the_ _URS_ _within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from_ _URS_ _must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University's Benefits Department at (801)581-7447 for information._

_This position may require the successful completion of a criminal background check and/or drug screen._

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